Guidelines for the tutor programme

1. Principles of the tutor programme

1.1 The Studentenwerk Oberfranken is responsible for the tutor programme at the student residences it owns at the university locations.

1.2 The work of the tutors is intended to stimulate and encourage the students in the student residences to act on their own initiative and encourage participation in activities. The tutors' task is to promote the community of the hostels and to be available as contact persons for information, help and orientation. They can advise students on general study questions and personal matters, provided that they are called upon to do so in individual cases. As a matter of principle, the tutors are not responsible for advising students on their study subject.

1.3 The tutors should be open-minded and have organisational skills. They are appointed by the management of the Studentenwerk for a period of two semesters. They must be a tenant of a student residence owned by the Studentenwerk and the period of residence should be at least two semesters at the time of the appointment.

1.4 The tutors must submit their application documents (cover letter and CV) to the Studentenwerk. The appointment is made in writing by the management and may be prematurely terminated by the management for good cause. Depending on the situation in the student residences, the aim is to appoint one tutor for about 100 students within the limits of the available funds.

2. Remuneration and available funds

Tutors receive a monthly allowance for a maximum of 10 months per year within the limits of available funds. It is granted only for the duration of the appointment and is reassessed annually. The tutors can be provided with funds of up to 500.00 EUR per year for the preparation and implementation of events of the hostel community which serve the fulfilment of the tutors' tasks.

3. Events

3.1 Events within the scope of the tutor programme include:

  • General educational events
  • Sporting events
  • Musical events (e.g. concert visits but also theatre and museum visits)

<br/>3.2 The events should be organised and managed by experts. The tutors should make every effort to adapt the courses to the semester rhythm, i.e. to the students’ workload, which generally varies during the semester, due to their subject studies. The invoicing of the available funds takes place at the end of the appointment period. It is important to note that the available funds are distributed as evenly as possible over the appointment period, depending on requirements. If several tutors are employed in a student residence, they must coordinate the use of the available funds among themselves. If available funds are jointly administered by several tutors, one of the tutors involved must be named to the Studentenwerk, who will supervise the joint usage plan and maintain the proof of use. The available funds shall be managed economically and sparingly and may only be used for purchases that are absolutely necessary for the implementation of the tutor programme. Necessary expenditure could be, in particular: Magazine and newspaper subscriptions, sports equipment, tools for bicycle cellars, board games, books, photocopies, paper, paint and other consumables. Beverages containing alcohol may not be purchased from the available funds.

3.3 Right of ownership The objects purchased from the available funds are the property of the Studentenwerk. At the end of the appointment period they are to be handed over to the successor.

4. Procedure

The tutor must submit a work and activity report to the management within four weeks of the end of his appointment period. The report shall include a brief description of the content of the programme and the number of participants. Furthermore, the invoicing of the available funds must be clearly listed, with the original receipts being presented.